Forecast Whether the Pipeline Will Close the Req
When to use it
Work out early whether the current pipeline can realistically produce a hire, instead of finding out in week ten.
The prompt
Help me sanity-check whether this pipeline can actually close. ROLE: {{Job Title}}, needs {{N}} hire(s) by {{target date}} CURRENT PIPELINE: {{count at each stage — e.g. 40 sourced, 12 screened, 4 with the hiring manager, 1 onsite}} MY HISTORICAL PASS-THROUGH RATES: {{e.g. 30% screen to HM, 50% HM to onsite, 40% onsite to offer, 80% offer accept — or "unknown"}} TYPICAL TIME PER STAGE: {{e.g. about a week between each}} TYPICAL NOTICE PERIOD IN THIS MARKET: {{e.g. 30, 60 or 90 days}} Work out: 1. Roughly how many hires this pipeline produces at those rates, shown step by step so I can check the arithmetic. 2. The realistic start date for the first hire, counting time per stage and the notice period, against the target date. 3. If it falls short, the top of funnel I'd need instead, and how many weeks of sourcing that is at my current pace. 4. Which single stage is the biggest constraint, and whether the fix is more volume or better conversion at that stage. They need very different responses from me. 5. How sensitive the answer is: what happens if offer accept drops 20 points, or a finalist withdraws. 6. Three sentences I can send the hiring manager stating the forecast plainly, including what I need from them. If I don't have historical rates, say what you assumed and how much the answer depends on it.
Tip
If the answer is 'you need 300 more candidates at the top', that is usually the signal to renegotiate the requirements rather than to source harder.
How to use it
Paste the prompt into ChatGPT, Claude or whichever assistant you use, then replace every {{bracketed}} part with your own detail. The more specific and messier your input, the better the output — a model given raw notes has more to work with than one given a tidy summary you wrote first.
More Reporting & Metrics prompts
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