Job Offer Email
When to use it
Extend an offer clearly, with everything the candidate needs to say yes without three rounds of clarifying questions.
The prompt
Write a job offer email for {{Candidate Name}}, {{Job Title}} at {{Company Name}}. DETAILS: {{start date, base, bonus, equity with vesting, level/title, reporting manager, work model, offer expiry, how to accept}} ONE GENUINE REASON WE'RE EXCITED ABOUT THEM SPECIFICALLY: {{detail}} WHAT THEY'VE TOLD ME MATTERS TO THEM: {{comp, scope, team, flexibility, learning}} WHAT'S NEGOTIABLE AND WHAT ISN'T: {{internal — this shapes the tone, it doesn't go in the email}} Write it so that: 1. The next action — how to accept, and by when — is impossible to miss in the first few sentences. 2. Compensation is a scannable list, not a paragraph. Equity states type, quantity and vesting schedule plainly. 3. One sentence reconnects the offer to what they said they cared about, without sounding like a sales close. 4. It names who to contact with questions, and makes clear that questions are expected rather than a sign of doubt. Then flag separately: anything in my details that belongs in the formal offer letter rather than an email, and anything you've written that reads as a commitment I might not be able to keep. Tone: warm and clear. Not formal, not effusive.
Tip
Put the deadline and the how-to-accept in the first two sentences. An excited candidate reads the first screenful and forwards it to their partner — everything below that gets found later, if at all.
How to use it
Paste the prompt into ChatGPT, Claude or whichever assistant you use, then replace every {{bracketed}} part with your own detail. The more specific and messier your input, the better the output — a model given raw notes has more to work with than one given a tidy summary you wrote first.
More Offers & Feedback prompts
Open the full tool for all 87 prompts, the glossary, and the JD decoder.