Turn an Intake Call Into a Role Brief
When to use it
Convert a rambling intake conversation into a one-page brief the hiring manager signs off on, so the search starts from an agreed definition.
The prompt
Turn my intake call notes into a one-page role brief I can send back to the hiring manager for sign-off. ROLE: {{Job Title}}, {{level}}, {{team}} MY RAW NOTES: {{paste them exactly as taken — including the bits that contradict each other}} COMP AND WORK MODEL: {{what was agreed, or "unresolved"}} Write the brief with these sections: 1. Why this role exists, and what breaks if it stays unfilled. 2. What this person owns in their first six months, stated as outcomes rather than duties. 3. Must-haves — 5 at most, each with the reason it's non-negotiable. If my notes imply more than 5, put the rest in nice-to-haves and say what you moved. 4. Nice-to-haves. 5. The profile we're targeting: likely current titles, company types, and the backgrounds we'd deliberately consider outside the obvious ones. 6. Process: stages, who interviews, what each stage assesses, target timeline. 7. Open questions — everything my notes leave genuinely unresolved. Then, separately: - Every place my notes contradict themselves, quoted, so I can go back and settle it. - Anything I appear to have assumed rather than been told. - The one question I should have asked on this call and didn't. Keep the brief itself under a page. Write it so a hiring manager can reply "yes" or mark it up, not so they have to rewrite it.
Tip
Send the brief back within a day and ask for explicit sign-off. An agreed written definition is what lets you say 'this is what we agreed' in week six, when the requirements have quietly grown.
How to use it
Paste the prompt into ChatGPT, Claude or whichever assistant you use, then replace every {{bracketed}} part with your own detail. The more specific and messier your input, the better the output — a model given raw notes has more to work with than one given a tidy summary you wrote first.
More Job Descriptions prompts
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