Hand Over a New Hire to Their Manager

When to use it

The prompt

Write a handover note from me, the recruiter, to {{Manager Name}}, whose new hire {{New Hire Name}} joins as {{Job Title}} on {{start date}}. WHAT EXCITED THEM ABOUT THE ROLE: {{in their words if possible}} WHAT THEY WERE PROMISED OR TOLD: {{title, level, work model, review timing, learning budget, team, anything said in the offer conversation}} CONCERNS THEY RAISED: {{e.g. on-call, the commute, the tech stack, growth}} STRENGTHS AND GAPS FROM THE INTERVIEWS: {{from the scorecards}} OTHER OFFERS OR COUNTER-OFFER RISK: {{if any}} CONTACT DURING THE NOTICE PERIOD SO FAR: {{what has happened since they accepted}} Give me: 1. A one-paragraph summary the manager can read in under a minute. 2. Every promise or commitment, listed plainly, with who owns keeping it. 3. The two things the interviews suggest they'll need support with first, written as plans rather than weaknesses. 4. What to cover in the first one-to-one, based on their concerns and what excited them. 5. Anything sensitive in my notes that should stay with me and not go to the manager, and why. Under 300 words. Facts from the process only, with no guesses about their personality.

Tip

The promises list is the part that protects everyone. Six months in, 'the recruiter said I'd get a review at six months' is easy to handle if the manager has known about it since day one.

How to use it

Paste the prompt into ChatGPT, Claude or whichever assistant you use, then replace every {{bracketed}} part with your own detail. The more specific and messier your input, the better the output — a model given raw notes has more to work with than one given a tidy summary you wrote first.

More Onboarding prompts

Open the full tool for all 93 prompts, the glossary, and the JD decoder.