New-Hire Welcome Email
When to use it
Send a warm, useful welcome instead of a logistics dump on the one day someone is most excited about the job.
The prompt
Write a welcome email to send a new hire before their first day. ROLE: {{Job Title}}, starting {{date}} LOGISTICS: {{first-day time and location or link, who to ask for, dress code, what to bring, equipment, any pre-day-one paperwork}} WHO THEY'LL MEET ON DAY ONE: {{names and roles}} WHAT THEIR FIRST WEEK ROUGHLY LOOKS LIKE: {{if known}} ONE THING SPECIFIC TO THIS PERSON OR TEAM: {{something from their interviews, or what the team is working on that they'll join}} Write it so that: 1. The genuinely welcoming part comes first and the logistics sit scannably underneath, not the other way round. 2. Anything they must do before day one is unmistakable, and separated from anything optional. 3. It names one person they can ask a stupid question, with that person's contact details. 4. It sets an honest expectation of what day one actually is, so nobody arrives braced for real work and gets IT setup. Then flag anything I've listed that would land better as a separate email closer to the date, so this one doesn't become a wall of text. Tone: warm and specific. Not corporate, not breathless.
Tip
That one person-specific detail is the whole point. A new hire's first email from the company sets how much they trust everything else you tell them over the following month.
How to use it
Paste the prompt into ChatGPT, Claude or whichever assistant you use, then replace every {{bracketed}} part with your own detail. The more specific and messier your input, the better the output — a model given raw notes has more to work with than one given a tidy summary you wrote first.
More Onboarding prompts
Open the full tool for all 87 prompts, the glossary, and the JD decoder.